FAQS

We have an online proposal submission system which can be accessed here. You need to create an online account if it is your first time submitting the proposal.

It usually takes four to eight weeks to get ethical approval depending upon the nature of the proposal. Proposals with serious ethical concerns might take more than eight weeks. Extra time should be alloted in case the ERB needs additional information. We encourage you to submit your application early .

The ethical approval fee depends on the type of researcher and the budget of the study. For nepalese researchers, if the total budget of the study is below NRs 2,00,000, the ethical approval fee is NRs 5,000. For budget between NRs. 2,00,000 to NRs 10, 00,000, the ethical approval fee is NRs. 10,000. For Nepalese students studying within Nepal, the ethical approval fee is NRs 1, 000 and for nepalese student studying outside Nepal, the fee is NRs 10,000 . For international researchers, ethical approval fee is USD 200. For both national and international researchers, if the budget exceeds NRs 10, 00,000 (USD 10,000), the ethical approval fee is 3 % of the total budget allocated for the study.

You can pay the processing fee either in Nepali rupees or US dollars.

You may deposit the ethical approval fee either at NHRC office or at Standard Chartered Bank. The account details are as follows. Bank Name: Standard Chartered Bank Nepal Ltd Account Name: Nepal Health Research Council Savings Account Number: 18-0018546-06S Swift Code: SCBLNPKA After depositing the fee, you must upload the payment voucher into the online proposal submission system.

No, we only accept online submission. Hard copies will not be reviewed.

Studies involving participants below seven years old require you to submit a consent form from a parent or guardian. You should provide an assent form as well as the parent/guardian consent if your study involves participants aged 7 to 18 years. A consent form only is required for participants above 18.

The principal investigator must be competent, qualified and expert in the area of the research s/he plans to undertake.

Pregnant women, children, the elderly, disabled people, prisoners, those in regular military services, the mentally disabled, disaster affected populations, those with chronic conditions or anyone with diminished autonomy.

Transfer of any raw/crude human biological materials outside the country is strictly prohibited. Only extracted and amplified samples may be transported abroad for further study. You are encouraged to perform the laboratory analysis inside the country as far as possible. If you need to perform biological analysis outside the country, you need to submit the curriculum vitae of sample handlers and a commitment letter from the lab where you intend to perform your analysis. The commitment letter should clearly indicate the commitment to use the samples strictly for the purpose of the study and that any samples will promptly be destroyed upon completing the analysis.

According to article 31 of the National Drug Act (1978) of Nepal, any person who intends to conduct a clinical trial of any new drug shall obtain a license from the Department of Drug Administration (DDA), as prescribed, for such a trial. The pharmaceutical, pharmacological, and toxicological information of the drug, including dosage, duration, possible adverse effects and its management should be explicitly mentioned in the proposal. Insurance for all participants and an agreement letter from the donors must be submitted. For more details, please click here.

If the Principal Investigator is not a Nepali citizen, at least one co-investigator must be a Nepalese citizen related to that research.

If there is a need to make changes to your proposal following ethics approval, you must submit a request for amendment to the NHRC clearly indicating the required changes along with the reasons for the amendments. The request for amendment will not be considered if your study period has expired.

Once the review process is complete, you will be provided with a link in the notification email which will allow you to access reviewers’ comments about your proposal.

Yes. All projects involving human participants (people participating in a direct way by answering questions about themselves or their opinions, performing tasks, being observed, comprising data about identified or identifiable people) must secure ethics approval from the NHRC.

No. You must secure approval for your project before you begin any part of your research which involves human participants, an example including collecting blood sample, taking photographs or conducting interviews.

The principal investigator(s) of the research project, whether student or staff member, is responsible for the completion and submission of the ethics application. The principal investigator is responsible for ensuring that all researchers involved in the project are named, thus ensuring ethics approval is granted for all individuals. Researchers not named on an ethics application are not permitted to carry out any part of the research. If, during the research, new researchers become involved, permission must be sought through the amendment process.

Failure to apply for approval constitutes a serious breach of procedure; you will not be able to use any information collected from studies that failed to secure ethics clearance from the NHRC. Please note that the NHRC does not provide retroactive ethics approval. If you find yourself in this position, please contact the NHRC immediately to discuss a course of action.

Approval is given for the duration of the study mentioned in the research proposal. The expiry date of the approval is explicitly referred to in the approval letter provided by the NHRC.

Submit your proposal as soon as possible, making sure that you have completed all the sections and supplied all the documents so that there are no delays. Explain your need for urgent approval. We will consider such requests on a case-by-case basis, and we will do our best to make a decision as soon as possible. Please do not ask for urgent approval unless you really need it, as it will cause delays for those who do.

IRC is authorized to provide ethical approval to students and teachers within the institution only. If you are not of that institution, you will have to submit a proposal to the NHRC.

Yes. Every research project conducted by NHRC has to go through strict review process and needs to be approved by ethical review board of NHRC.